Any personal data that we may ask you to provide on any of our web pages will be held and processed in accordance with the requirements of the 1998 Data Protection Act. Wherever we ask you to submit personal data, such as an e-mail address, it will only be used for the express purposes as stated below:

If you submit your personal data via these methods, you are giving your consent for the data to be held and processed for the stated purpose(s).


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When you complete an application to join our club, personal data is collected which is kept in paper form and on a protected electronic database. This data is kept while the swimmer is on the waiting list and for a period of time of up to a year after our last contact (in case reference needs to be made to a previous application).



For the purposes of club record keeping personal data is kept about each swimmer, which is kept in paper form and on a protected electronic database. This includes data which is classified as 'sensitive' by the ICO (Information Commissioner's Office), since we collect medical and disability information relevant to the health, safety and wellbeing of our swimmers. We will not pass any information to anyone outside the club except to Swim England or limited information (name, date-of-birth) to other clubs for the purpose of gala entries. This data is retained for the duration of the swimmer's membership with the club and up to a year afterwards (while the Swim England registration is still current). Basic details (name, date of birth, date / reason for leaving) are kept indefinitely when the swimmer leaves the club in case they wish to re-join.